Manage artwork sets through the Master Data menu and work with these list to support research, publishing, filtering and much more.
Artwork sets are semi-static lists that you can create to put together different artworks for specific purposes such as research, publishing, filtering by subject, etc.
They used to be hosted in the Artwork detailed pages, but now they have their own section in the Master Data from where you can create the Artwork sets, and you can also see them within the Artwork detailed pages too.
This flow is intended to show you how to create an Artwork set from the newly added Master Data Section: Artwork Sets.
1. Click on Master Data
When you access our Archiving & Cataloguing solution, you know the section of Master Data where you will have a sub-menu with several options to enter different kinds of data.
2. Click on Artwork Sets
One of the options within Master Data is now Artwork Sets where you can click to access the list view and take it from there to create, edit, or delete Artwork sets as you see fit
3. Filter the list view
When you click on Artwork Sets you will see the list view. Here is where you will be able to see all the Artwork sets that have been created. This view is useful since, not only will you be able to filter the sets by three main filters, but also you will be able to get already some data in the form of columns related to the set.
The 3 filters are:
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Name. the one provided to the Artwork set
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Type. the one selected or created to distinguish and classify the set
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ID. the one by which you can easily identify the set
The data columns are:
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ID. see above
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Name. see above
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Type. see above
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Description. the one you enter to know more about the Artwork set such as purpose
4. Create an Artwork set
On the upper right corner you will find the button + Create Artwork Set, when you want to create a new set click on it to start.
5. Enter the respective data
When the overlay displays, you can enter the respective data to create and identify the Artwork set. This is the same data that you have as a filter for all the sets created:
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Title. or name
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Type. you can choose a suggestion or can create the type you see fit
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Description
Note: the title is mandatory so that when you enter it, the save button becomes enabled
Once you have entered the data, click on save and you will be taken to the detailed page of the Artwork sets
6. Click on Type
When it comes to Type, you are provided with 6 suggestions:
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Review
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Research
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Period
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Group/series
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Committee
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Presentation
But you can create others when needed.
Tip: we recommend you to use these 6 types in order to make the filtering and future reports based on types easier and cleaner
7. Add Artworks to the set
Once you click on save, you are taken to the detailed view of the Artwork set you have just created. I displays the data you entered - which you can also edit at any time - and the Included Artworks table so that you can add the artworks that will compose the set.
Click on the + Add button in the Included Artworks table
8. Select the artworks
Upon clicking on the + Add button, the overlay opens and you will see all the artworks available for you to select from. Exactly as in the Artworks list view you will have the same filters for you to search the artworks you want to add.
9. Select the artworks
Selecting the artwork requires for you to click on the box so that it is checked and hence added. And you can also add more than one artwork at a time.
10. Click on Select
Once you have selected all the artworks you want your Artwork set to be comprised of, you can click on the Select button. The overlay will close and you will see the added artworks listed in the Included Artwork table.
11. Click on Close
When you are done with the Artwork set, click on close and you will be taken back to the list view so that you can see all the artwork sets created and the one you just made added.
12. Filter the Artwork set created
You can use the different filters such as Name
13. Type in the Name you are looking for
Enter the name or title that you gave to the Artwork set and click enter
14. See the results
In the results you should see the Artwork set that matches the filter you used displayed.
You will also see that you have the option to edit and delete the set. The former represented by the icon of a pen, and the latter by the icon of a bin.
Click on the pen and you will be taken to the detailed view in order to edit the details of the Artwork set.
15. Delete Artwork sets
If you click on the bin icon, you will get a light-box requesting confirmation that you want to delete the Artwork set, when you click delete, the artwork set will be deleted and no longer accessible. When you click cancel, the box closes and the artwork set remains.
