The visibility & editorial statuses

In the process of publishing, data can be in different states of preparation. Our visibilty and editorial statuses are here to make sure for your publishing process to run smoothly and for you to benefit from them.

What are these statuses and how can they be used?

1. Visibility status

We have our Archiving and Cataloguing solution to enter and manage all the available data. These data can be sensitive - that means that it contains personal or classified information that cannot and must not be shared publicly - and non-sensitive data - which means that the data is widely known or can be used publicly. 

Now, in the process of publishing or, making the artworks visible to a public and wider audience that gets in contact with the digital project through our Publishing solution, not everything should be publicly visible or not everything is in the state to be publicly visible because it needs corroboration, revision, rework.

When these are the cases, the visibility status is here to help:

  1. Visibility status Private. The data must not be, or it is not in a state to be publicly visible. As long as the status remains Private, the data will not be visible in the Publishing solution.
  2. Visibility status Public. The data can be, or it is in a state to be publicly visibleWhen the status is set to Public, the data will be visible in the Publishing solution.

2. Editorial status

In the process of creation of entities, being them artworks, publications, exhibitions, etc. not everything is in a state to be published.That is why we have the editorial statuses to alert the users of our Archiving and Cataloguing solution about the state of the data. Is the entity just started to be created? Is it in the process of research? When these and others are the cases, the editorial status is there to help:

  1. Editorial status Draft. The data is being entered but some parts are missing, or there are things to still being researched. Ideally, you should not make these data Public until you are sure of its quality.
  2. Editorial status Ready. The data has been entered and now it can be reviewed by peers. Feedback can be provided, or research can be performed and changes applied. It is possible that these data can be made Public at this stage to get feedback from other users.
  3. Editorial status Checked. The data has been reviewed and can not be made Public with confidence, not many changes are expected to be requested.

We recommend you to get well acquainted with these statuses and with the help of, come up with a proper flow that will guide your publishing process to run smoothly and for you to benefit from these statuses.