Create artwork sets through the Artworks list view after you have searched the right artworks
Not only from the Artwork Sets section within Master Data can artwork sets be created but, when you are looking up artworks from the Artworks list view, most likely you have entered a set of filters in order to find the specific artworks you are interested in. Once you have put on the work, you might want to save that set of artworks so that later on you can go back to rework it, finish the research work, use it to create reports, or even to publish the artworks.
This is why, we have implemented the functionality to create Artwork Sets also from the Artworks list view so that after all your searching work takes place, you can have it saved and done! Let's see how you can do it:
1. Go to Artworks list view
When you access our Archiving & Cataloguing solution the first section where you are taken is the Artworks. The view you have in front of you where all the artworks created are displayed, is called the list view.
2. Click on Create
In the past you were used to have the button Create Artwork, and to its left another button to Create Report.
Now that we have the have added the option to Create Artwork Set, we decided to consolidate all these actions into one for you to select what you want to do.
3. Click on Artwork Set
When you click on the Create button, a drop-down menu is displayed with the three options:
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Artwork
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Artwork Set
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Report
The last option provides a sub-drop-down menu where you can select the type of report you want to create.
Click on Artwork Set
4. Select Artworks
Once you have selected to Create Artwork Set, all artworks in the list view become selectable. And so, similar to when you want to select artworks to create a report, you can select one artwork or more to have them as part of the Artwork set
5. Select one artwork by checking it
6. See the number of artworks selected
7. Select all the artworks or Deselect all the artworks
You can select all (artworks) on the current page or deselect all (artworks)
8. Click on Create Artwork Set
9. Create Artwork set
Once you click on Create Artwork Set the overlay opens and you will see 2 tabs:
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Details. where you can record all the important data to identify the Artwork Set
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Selected Artworks. where you can edit the amount of artworks
10. Enter the Title, Type, and Description
11. Click on Selected Artworks
When you click on Selected Artworks tab, you will see all the artworks selected and you can edit that selection.
12. Remove artworks
If there is one or more artworks that you want to have removed from your selection, you can use the bin icon to remove them
13. Edit your selection
If you want to add more artworks to your selection, you just need to click on Edit selection
14. Select artworks
When you click on Edit selection the overlay closes and you are taken back to the Artworks list view where your previous selection remains and you can select more artworks to be added
15. Click on Create Artwork Set
Once you are happy with your selection click again on Create Artwork Set
16. Enter the data to record the Artwork set and click on Create Artwork Set
Enter the respective data on Title, Type, and Description and then click on Create Artwork Set
17. See the Artwork Set
After you click on Create Artwork Set the overlay closes and you are taken to the detailed page of the newly created Artwork Set within the Artwork Sets section.
In there you will see the data you entered and all the artworks selected within the Included Artworks section.
18. See all the selected artworks in Included Artworks section
19. Click on Close
Once you are satisfied with your new Artwork Set you can close it and you will be taken back to the Artwork Sets list view
20. Search for your Artwork Set
In the list view for Artwork Sets look up your newly created artwork set by entering the name and you will see it as the result
