How to create Artwork Sets from the Artworks list view

Create artwork sets through the Artworks list view after you have searched the right artworks

Not only from the Artwork Sets section within Master Data can artwork sets be created but, when you are looking up artworks from the Artworks list view, most likely you have entered a set of filters in order to find the specific artworks you are interested in. Once you have put on the work, you might want to save that set of artworks so that later on you can go back to rework it, finish the research work, use it to create reports, or even to publish the artworks.

This is why, we have implemented the functionality to create Artwork Sets also from the Artworks list view so that after all your searching work takes place, you can have it saved and done! Let's see how you can do it:


1. Go to Artworks list view

When you access our Archiving & Cataloguing solution the first section where you are taken is the Artworks. The view you have in front of you where all the artworks created are displayed, is called the list view.

2. Click on Create

In the past you were used to have the button Create Artwork, and to its left another button to Create Report.

Now that we have the have added the option to Create Artwork Set, we decided to consolidate all these actions into one for you to select what you want to do.

Click on Create

3. Click on Artwork Set

When you click on the Create button, a drop-down menu is displayed with the three options:

  • Artwork

  • Artwork Set

  • Report

The last option provides a sub-drop-down menu where you can select the type of report you want to create.

Click on Artwork Set

Click on Artwork Set

4. Select Artworks

Once you have selected to Create Artwork Set, all artworks in the list view become selectable. And so, similar to when you want to select artworks to create a report, you can select one artwork or more to have them as part of the Artwork set

Select Artworks

5. Select one artwork by checking it

Select one artwork by checking it

6. See the number of artworks selected

See the number of artworks selected

7. Select all the artworks or Deselect all the artworks

You can select all (artworks) on the current page or deselect all (artworks)

Select all the artworks or Deselect all the artworks

8. Click on Create Artwork Set

Click on Create Artwork Set

9. Create Artwork set

Once you click on Create Artwork Set the overlay opens and you will see 2 tabs:

  • Details. where you can record all the important data to identify the Artwork Set

  • Selected Artworks. where you can edit the amount of artworks

Create Artwork set

10. Enter the Title, Type, and Description

Enter the Title, Type, and Description

11. Click on Selected Artworks

When you click on Selected Artworks tab, you will see all the artworks selected and you can edit that selection.

Click on Selected Artworks

12. Remove artworks

If there is one or more artworks that you want to have removed from your selection, you can use the bin icon to remove them

Remove artworks

13. Edit your selection

If you want to add more artworks to your selection, you just need to click on Edit selection

Edit your selection

14. Select artworks

When you click on Edit selection the overlay closes and you are taken back to the Artworks list view where your previous selection remains and you can select more artworks to be added

Select artworks

15. Click on Create Artwork Set

Once you are happy with your selection click again on Create Artwork Set

Click on Create Artwork Set

16. Enter the data to record the Artwork set and click on Create Artwork Set

Enter the respective data on Title, Type, and Description and then click on Create Artwork Set

Enter the data to record the Artwork set and click on Create Artwork Set

17. See the Artwork Set

After you click on Create Artwork Set the overlay closes and you are taken to the detailed page of the newly created Artwork Set within the Artwork Sets section.

In there you will see the data you entered and all the artworks selected within the Included Artworks section.

See the Artwork Set

18. See all the selected artworks in Included Artworks section

See all the selected artworks in Included Artworks section

19. Click on Close

Once you are satisfied with your new Artwork Set you can close it and you will be taken back to the Artwork Sets list view

Click on Close

20. Search for your Artwork Set

In the list view for Artwork Sets look up your newly created artwork set by entering the name and you will see it as the result

Search for your Artwork Set

 
So now you can go an create all the Artworks Sets you need not only from Master Data but also from the Artworks list view!